Travel
Meal and lodging rates differ depending upon the travel rules applicable to the source of funds being used. An overnight stay is required to be reimbursed for meals and other expenses. Other reimbursable expenses.
- Meals and Lodging rates for Travel in Texas
- Meals and Lodging rates for Travel Outside of Texas
The State of Texas has contracted rates with hotels throughout the continental U.S. For more on travel planning, billing and procedures, see the UT Travel Management website.
- Transportation
The mileage rate for use of a personal car when traveling is 55 cents per mile (as of January 1, 2009). Use the Texas Mileage Guide to determine reimbursement amounts to and from cities in Texas. If a city is not listed, document point-to-point mileage using an odometer reading.
To make a rental car reservation, call one of the contracted rental car agencies. You must give them the UT discount number to ensure the proper discount that includes the insurance coverages. Pay by individual credit card and seek reimbursement upon return.
There are two fuel credit cards (Comdata) for use when traveling. One card is designated for UT Vehicles only. The other card is designated for rental cars only.